Our home mortgage team is ready to help you get the best rate possible. Find a loan officer today to get started.
Effective Date: January 1, 2023
If you are also our customer for a financial product or service, please also see our California Resident’s Customer Privacy Notice and Policy available here.
For purposes of this Employee Privacy Notice, “Personal Information” is information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a natural person who resides in California.
While Personal Information is broadly defined, other categories are specifically excluded from this definition including:
Personal Information We Collect and Our Purpose for Collection
We are required to collect Personal Information about you, your dependents, beneficiaries, and emergency contacts, to provide and administer payroll, medical and financial benefits, human resource services, and assistance. Throughout the duration of your employment, we may actively or passively collect the information described in the chart below for the listed purposes.
We collect this information from you and from a variety of sources, which may include online job platforms and social networks, government entities, data analytics providers, data brokers and background check providers, recruiting firms, and other service providers.
|Category||Personal Information We Collect||Purpose(s) for Collection|
|Identifiers||Name, signature, social security number, address, telephone number, passport number, driver’s license or state ID number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information you provide to us, medical information, or health insurance information.||We may use this Personal Information to:
|Protected Classification Characteristics under California or Federal Law
|Race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, or sexual orientation||We may use this Personal Information to:
|Commercial Information||Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.||We may use Personal Information to:
|Sensory or Surveillance Data(Audio, visual, electronic data)||Personal likeness, voice, images, pictures, recordings, information related to a company issues device.||We may use this Personal Information to:
|Professional or Education Related Information||Employment history, employment verification information, promotions, service dates, training information, length of service, compensation, tax information, bank account data, current department/position, employment status, job performance, attendance records, disciplinary actions, recordings of customer servicing calls, relocation information, employee development information, payroll information, or other employment-related information||We may use this Personal Information to:
|Education Information||Information such as education verification information, level of education, training and degrees received, or certifications.||We may use this Personal Information to:
|Inferences drawn from Personal Information||Information to create a profile about your performance which may reflect your professional development goals and preferences, characteristics, behavior, attitudes, intelligence, abilities, and aptitudes.||We may use this Personal Information to:
|Sensitive Personal Information||Social Security or other state identification number; financial account numbers and documents permitting access to direct your pay to listed accounts, racial or ethnic origin, religious affiliation, the contents of and email, or text messages, unless we are the intended recipient of the communication.||We may use this Personal Information as described above under Identifiers and Protected Classifications
Employees voluntarily provide their gender and ethnicity and may limit our use and disclosure of this information by electing not to provide it during the initial application stage.
We may also use your Personal Information and Sensitive Personal Information to facilitate administrative and other service functions, information technology and security operations, corporate transactions, and for legal reasons. These functions may include:
We disclose Personal Information in a variety of different contexts to the categories of recipients as described below.
CCPA requires we create a way for eligible California residents to exercise their rights under CCPA, and to fulfill those consumer privacy rights regarding their Personal Information. These rights include the:
To exercise your rights please complete the request form available here. We must verify your identity before we process any request. We may ask for your name, address, social security number, telephone number and/or information related to your employment to verify your identity. If we require additional information to verify your identity, you will receive an email from a member of our privacy team. If we are unable to verify your identity, then we will not be able to fulfill your request.
Additionally, we may not fulfill a request in accordance with applicable exemptions under state and federal laws or regulations where we are not required to do so.
California law permits California residents to use an authorized agent to make privacy rights requests. We require any such authorized agent to provide us with proof of the California resident’s written permission (for example, a power of attorney) that shows the authorized agent has the authority to submit a request for the California resident. An authorized agent must follow the process described above to make a request. The authorized agent must also verify his/her own identity. We will confirm the agent’s authority with the California resident about whom the request was made.
You may also submit a request by emailing: [email protected] or calling 866-934-7283
When you provide us with Personal Information about any other individual (e.g., beneficiary, dependent, emergency contact, etc.) as a part of completing certain enrollment documents related to your employment, it is your responsibility to inform other individuals of this Employee Privacy Notice prior to providing their Personal Information to us. If you are a parent or guardian of a minor who is your dependent, you consent to our and our third-party benefits administrators’ collection and use of such minor’s Personal Information for purpose of including them within your medical and financial benefits elections and providing services to them. If you do not consent, you may always change your dependent’s information with us. If you need assistance, please contact [email protected].
We will not contact any third-party individuals listed in your employment for a purpose inconsistent with the purpose for which it was collected. We may contact your emergency contact in the event of an emergency. We will not sell, share, or send marketing and advertising communication to any third party you list in connection with your employment.
We retain your Personal Information throughout the term of your employment with us and thereafter only for as long as required to fulfill the purposes for which it was collected. However, in some circumstances we may retain Personal Information for longer periods of time, for instance when we are required to do so in accordance with legal, regulatory, tax, and accounting requirements.
Notwithstanding any privacy notice, disclosure, or agreement which list information to the contrary, we may disclose, receive, or transfer your Personal Information in connection with a sale, merger, acquisition, dissolution, divestiture, joint venture, bankruptcy, or any similar transaction where the control and responsibility of your information changes to or from us.
We will review and revise this Employee Privacy Notice on an annual basis or at our discretion. Updates to this Employee Privacy Notice take effect at the time of posting. Your continued employment after such changes take effect will constitute your consent to such changes.
For Questions about this Employee Privacy Notice, questions about privacy generally, please contact us by:
|Postal Address:||Guaranteed Rate, Inc.
attn: Privacy Compliance Officer
3940 N. Ravenswood Ave.Chicago, IL 60613